Customer Clarification Text
In accordance with Article 10 of the Law on the Protection of Personal Data No.6698 (“KVKK”), which aims to protect the fundamental rights and freedoms of individuals, especially the privacy of private life in the processing of personal data, and in accordance with the Notification on the Procedures and Principles for Fulfilling the Clarification Obligation, with this Clarification Text, we aim to inform you about your personal data processed by AES Yat İnşaat Turizm İthalat İhracat Sanayi ve Ticaret A.Ş. (“AES YAT” or “Company”)
1. IDENTITY OF THE DATA CONTROLLER AND THE SCOPE OF THE CLARIFICATION TEXT
AES YAT processes your personal data as “Data Supervisor” within the scope of KVKK and related regulations. Within the scope of this clarification text, it is aimed to inform our customers and customer authority / representatives and customer employees.
2. PROCESSED PERSONAL DATA
Within the scope of your relationship with AES YAT, your personal data in the following categories can be processed depending on nature of the activity;
Processed personal data of the Customer and Customer Authority / Representatives group:
| Data Category | Processed Information | Collection Method | Legal Reason |
| Identity Information | name-surname, workplace, position and title information, TR identity number, passport number, passport photocopy, flight membership number, tax number, trade registry number, documents such as tax plate, signature circular, signature, apostille, | It is collected by e-mail or mobile phone during the contract phase with our customers, or during face-to-face meetings or through Printed / Digital Form Contract or Undertaking. | KVKK art.5 / 2 (c) Establishment or execution of a contract, KVKK art.5 / 2 (ç) Our company’s legal obligation and in cases not covered by this KVKK m.5 / 1 is processed on the basis legal reason of explicit consent. |
| Location Information | GPS location information of the boat, | It is collected through mobile applications and GPS devices. | KVKK art.5 / 2 (c) It is processed depending on the legal reason of establishment or execution of contract. |
| Communication Information | e-mail address, office address, home address, mobile phone number, business phone number, REM address | It is collected by e-mail or mobile phone during the contract phase with our customers, or during face-to-face meetings or through Printed / Digital Form Contract or Undertaking. | KVKK art.5 / 2 (c) Establishment or execution of a contract, KVKK art.5 / 2 (ç) Our company’s legal obligation and in cases not covered by this KVKK m.5 / 1 is processed on the basis legal reason of explicit consent. |
| Financial Information | Account information (IBAN), Invoice Information | It is collected during the contract phase with our customers through Printed / Digital Form Contract or Undertaking. | KVKK art.5 / 2 (c) It is processed depending on the legal reason of establishment or execution of contract. |
| Customer Process Information | Request information, invoice information, order information, boat information, photos of boat | It is collected by e-mail or mobile phone during the contract phase with our customers, or during face-to-face meetings or through Printed / Digital Form Contract or Undertaking or through electronic devices during the construction phase of the boat. | KVKK art.5 / 2 (c) It is processed depending on the legal reason of establishment or execution of contract. Boat photographs are processed depending on KVKK Art.5 / 1 the legal reason of explicit consent. |
Processed personal data of the Customer Employee group:
| Data Category | Processed Information | Collection Method | Legal Reason |
| Identity Information | name-surname, signature, workplace and position information, crew’s passport information, crew vehicle information, | It is collected via e-mail, mobile phone or face to face. | KVKK art.5 / 2 (c) It is processed depending on the legal reason of establishment or execution of contract. |
| Communication Information | address, business address, mobile phone number, business phone number, | It is collected via e-mail, mobile phone or face to face. | KVKK art.5 / 2 (c) It is processed depending on the legal reason of establishment or execution of contract. |
| Criminal Convictions and Security Precautions Information | Criminal Record | It is collected via e-mail, mobile phone or face to face. | KVKK Art.6 / 1 Processed depending on the legal reason of express consent |
3. PURPOSE OF PROCESSING PERSONAL DATA
Your personal data obtained within the scope of your relationship with AES YAT can be processed for the following purposes;
- to work on specific projects,
- carrying out business activities,
- checking the compliance of projects with customer demands, class rules and legislation and carrying out design and production activities,
- carrying out financial and accounting affairs,
- ensuring the transfer of our customers and representatives from abroad
- carrying out logistics activities
- planning the supply chain,
- carrying out the procurement of goods / services
- carrying out goods / service sales and after-sales support activities
- carrying out the production and operation processes of goods / services
- carrying out customer relationship management processes
- carrying out activities for customer satisfaction
- carrying out activities in accordance with the legislation,
- carrying out of storage and archive activities,
- execution of contract processes
- if you have express consent, ensuring the promotion and marketing of the work by sharing the boat photos via social media accounts
4. TRANSFER OF PROCESSED PERSONAL DATA
Your personal data, in accordance with the purposes stated in article 3 of this Clarification Text and in accordance with the conditions specified in article 8 and 9 of the KVKK; can be shared with suppliers that the we cooperate and receive services, visa brokerage firms, banks and financing companies, organizations that we receive consultancy on legal / financial / tax / operational issues, transportation and logistics companies, our company’s subsidiaries abroad and related parties in globally executed services, cloud service and e-mail services of our business partners’ servers abroad, authorized public institutions and organizations.
5. RIGHTS OF THE RELATED PERSON WHOSE PERSONAL DATA IS PROCESSED
in accordance with the provisions of article 11 of the law, you have the following rights regarding your personal data:
- learning whether your personal data is being processed or not,
- if your personal data has been processed, to request information regarding this process,
- learning the purpose of processing your personal data and whether they are used appropriately for their purpose or not,
- to know the third parties to whom your personal data is transferred domestically or abroad,
- to request correction of your personal data in case of incomplete or incorrect processing,
- request deletion or removal of your personal data in case the reasons requiring its processing are eliminated,
- in case your personal data is corrected, deleted or removed, requesting that these transactions be notified to third parties to whom your personal data has been transferred,
- object to the occurrence of a result against you by analysing the processed data exclusively through automated systems,
- request compensation in case of any damage due to your personal data being processed illegally.
6. YOU WANT TO CONTACT US FOR YOUR RIGHTS AND REQUESTS
In accordance with your legal rights under the KVKK, you can send your requests to Postane Mah. Sadık Sokak No: 11 Tuzla, İstanbul, by indicating recipient as “AES YAT KVKK”. In addition, you can also submit your request by means of aesyat@hs01.kep.tr by using the registered electronic mail (REM) address in accordance with the ” Notification on Application Procedures and Principles to the Data Controller”, and by means of kvkk@aesyacht.com the address by using secure electronic signature, mobile signature or the electronic mail address you have previously notified to our Company and registered in our systems.
You can find the sample application form we have prepared to assist your application via the form Apart from the application form, we would like to state that applications made in accordance with the conditions specified in the Notification on Application Procedures and Principles to the Data Controller will also be evaluated. Applications to be made will be concluded as soon as possible and within 30 days at the latest, depending on the nature of the request.